Blog

Latest Blog Post

0

Charities not investing enough in technology to inspire digital innovation

By Patrick Nash

A new survey has found that many charities are not investing enough in technology to keep up with digital innovations. This week, I explain how they, and other third sector organisations, can increase their reach online, while cutting costs.  

Digital communication is growing rapidly and multimedia channels have a large part to play in the future of promotion, advertising and fundraising. Yet, new research from online youth charity YouthNet has found that charitable organisations are not doing enough to maximise the opportunity.

Two thirds of charity owners (66%) say that all aspects of digital communications – from awareness raising to fundraising – is ‘essential’ to their charities, and that they couldn’t ‘function without it.’ Yet only one in five (21%) believed that they were ‘fully engaged with it as an organisation, from board members to junior staff.’

YouthNet says the sector should invest more in research and design in order to keep pace. Emma Thomas, chief executive of YouthNet, said “Because budgets are increasingly tight, charities often aren’t allowed the space to experiment and take risks, and this can prevent us from keeping pace with advances in digital technology and hinder innovation.

“We believe that greater collaboration between the not-for-profit and commercial world is vital to ensure that a constant cycle of research and design develops technical innovations that generate further social value.”

So is it just budgets that are restricting charities from investing in digital? I think it might run a bit deeper than that.

Expansion into digital media for charities constrained by tight budgets and user demands is a difficult development to prioritise. We often hear charities say they recognise it as a step they need to take, but simply don’t have the time or resources.

There is also an issue at boardroom and director level, as with so much choice available, boards can often find it difficult to decide which form of digital engagement will be most effective for their charity.

However, there is a growing body of evidence that demonstrates what charities can achieve by taking a proactive approach to digital communication.  In recent years, there have been a number of highly successful campaigns by charities that have dared to take the plunge into digital media.

It Gets Better campaign

A grassroots response to the suicide of a teenager in the US after being bullied for being gay, the It Gets Better campaign started life as a simple, viral message, reassuring young people that things can – and do – get better. A YouTube video posted by columnist Dan Savage grew into an international movement backed by Barak Obama, Hilary Clinton, Anne Hathaway and Colin Farrell.

Unicef

Like Cadburys, who famously ‘own’ the distinctive shade of purple that adorns their products, donors can too be the proud owner of their own colour.  Teaming up with paint brand Dulux, Unicef is offering everyone the chance to buy one of the 16.7 million colours that make up the spectrum. For £1 donation, users can pick a shade, choose a name, explain why they have picked it, and give it a description.

Each of these campaigns were cost-effective, yet hugely influential, as their messages had been spread across social media, even generating support from the President of the United States.

Now, it must be said that not every campaign will get support from the White House or Parliament, but with that touch of creativity and verve, campaigns can go viral and attract the attention of thousands.

All it costs is time. With the right training and support, that could be time well spent.

Posted in Blog, News | Tagged , , , , , , , | Leave a comment

Latest Blog Post

0

How to maintain positive customer experiences in times of high demand

By Patrick Nash

In the week that HM Revenue and Customs (HMRC) has announced that it is to close 281 of its face-to-face enquiry centres, 2 million extra calls to are expected to be made to the HMRC helpline. Here, I suggest the best ways for contact centres to ensure positive customer experiences when face with increased service demand.

Every contact centre must remember that its users are of the upmost importance, and maintaining a positive customer experience is imperative even when under considerable pressure.

Even before this week’s announcement of the HMRC closures, the National Audit Office (NAO) found that more than 50,000 calls to HMRC went unanswered. For customers that did get through, wait times were on average around four minutes. Most contact centres would agree that this is too long to wait, and too expensive, for users requiring advice or assistance.

So how can contact centres manage higher call volumes whilst ensuring that they maintain a positive customer experience ?

Investing in technology

Most contact centres use Customer Relationship Management (CRM) systems, but they may not be aware of the potential gains that can be achieved from investing in a system which provides users with greater choice in how they contact your service.

CRM systems used at their best can considerably reduce time spent on processes that can be fully automated, such as switchboard management – ensuring that calls automatically presented to a free member of staff. Equally, text message management can guarantee that SMS texts are automatically sent, records are made and then stored and linked to customer profiles.

By reducing time spent on administrative tasks or less complex cases, the helpline and its most valuable asset, the advisors, are free to support those most in need.

Integrate digital channels

Integrated digital channels ensure that customers have the ability to access information online in order to self-help. This increases the reach of the contact centre as a limitless amount of users can access help simultaneously, at no extra cost for the centre.

A fully integrated digital service can also include web chat where users can directly receive help and advice from employees at the contact centre through an instant messaging system. Systems should be able to monitor users behaviour and choices on the website at all times to ensure that they can also proactively begin a web chat conversation with a user, as well as responding to enquiries.

Incorporate social media into your CRM model

As the influence of social media continues to grow in everyday life, this should be no different for your contact centre.

By embracing social media, contact centres can communicate with their customers directly in a medium that is familiar to them.

And with social media fully integrated into your CRM model, all conversations with each user can be automatically recorded and stored within the customers profile on the system.

Further, social media can be used to search further for users in need of help and advice, and again, this process can be automated to suit your contact centre’s needs.

Next steps

As you can see, integration is the key to the success of a contact centre, ensuring that all customer contact is stored in once place and  is easily accessible.

It is also imperative to ensure that staff are not consistently performing repetitive administrative tasks that could easily be automated. This allows your workforce to focus its attention on those requiring the most help ensuring best customer service at all times.

If you require any further information about enhancing your contact centre’s service delivery, please visit: http://www.connectassist.co.uk/third-sector/multi-channel-helplines/

Call us: 01443 827600

Tweet us: @connectassist

Posted in Blog, News | Tagged , , , , , , | Leave a comment

Latest Blog Post

0

Connect Assist launch Comic Relief quit smoking fundraising day

Connect Assist has launched a quit smoking day to help with fundraising for Comic Relief.

In the wake of this week’s No Smoking Day campaign, the Senior Leadership Team of Connect Assist have promised to personally donate to the charity for every member of staff that quits for the day.

Staff members must pledge to avoid smoking for the duration of the day in order for the donation to be made.

Rusty Livock, Deputy Chief Executive of Connect Assist said:

“Here at Connect Assist, we are always looking for new and innovative ways to raise money for charitable causes, while maintaining a great atmosphere in the workplace.

“Our no smoking day will improve the health and wellbeing of our team, and raise money for a great cause.”

 

Posted in Blog, News | Tagged , , , , , , , | Leave a comment

Latest Blog Post

0

How technology can improve advice services

By Patrick Nash

We all want access to help and advice, and we all want it in the simplest and easiest form. Providing the right advice in the right place, at the right time, is a challenge for many organisations, especially when it comes to legal advice. The law is complicated and explaining legal jargon in plain English can be time-consuming and costly for organisations if repeated enquiries are being handled by employees.

Smart use of technology can help make advice services more accessible while reducing costs for the organisations providing it.

It’s worth stating that I’m not talking about a complete transition to exclusively digital advice services. Digital channels should complement traditional channels rather than replacing them completely. Providing digital-only services can be as negative as no digital at all in many situations.

However, there are many examples that demonstrate how the use of technology can engage with and advise more users, while allowing human operatives to focus on the most complex enquiries.

So how does it all work?

Using technology to boost your advice provision is about using a variety of platforms to connect with your service users in the right place, at the right time, when they most need your help.

Below, I’ve identified some cases in which organisations have incorporated technology as part of their advice provision, and how it has benefited them.

Sussex Police Force

Along with most other forces across the UK, Sussex Police Force has been subjected to cuts and therefore had to review its financial structures and identify ways in which it can reduce costs.

It had identified that the ‘101’ non-emergency call centre – designed to take calls for minor incidents such as reporting small traffic collisions – was taking an increasing amount of calls.

Further, those calls were often found to be from members of the public requesting general information and advice, rather than using the phone line for its primary purpose.

As a result, the force invested in a digital information response service to lighten the load on those answering calls to the ‘101’ line and free up time to focus on those callers that require most assistance.

The resulting website, powered by Connect Assist, now offers users an online Help Centre which includes answers to common questions. The site is simple and easy to use, and contains a cutting edge knowledge base.

The new service – along with an instant messaging service where users can discuss enquiries with operators – increased the amount of visitors to the website and also allowed police officers to focus on calls that require their unique skills.

Health for Work

The Health for Work Adviceline is a Department of Work and Pensions funded service, providing small businesses with the expert advice and support they need to help employees experiencing ill health and other occupational health issues.

It had a requirement to cut costs and develop a sustainable funding model, while delivering a high quality service to those who often feel unable to access professional occupational health advice due to the small size of their business.

To meet these expectations, Connect Assist put in place a digital advice service with a range of options available, from web self-service through to telephone enquiries.  Call handlers manage a tiered process and handle enquiries across web-chat, ‘ask a question’ – an online Q&A form – phone and email. This tiered solution enables the rapid identification of the user’s needs, ensuring that more serious incidents are escalated to a second-tier service provided by occupational health nurses.

Interestingly, the occupational health nurses, while initially sceptical, were very quickly delighted that the vast majority of the calls require their level of skill and experience (which had not been the case previously).

In a year Health for Work saw a 20-fold increase in enquiries which were handled at 30% of the cost of the previous service – a staggering result which secured funding going forward.

To summarise, for organisations that offer advice services there are clear benefits to incorporating digital services into your delivery model.  While often success is about being able to help more people at a lower overall cost, there are a number of other benefits as well.  Our experience is that many people prefer to contact a digital advice service, as they feel more in control and benefit from a clearer sense of empowerment.  Furthermore, advice staff report preferring a high proportion of calls or cases being of a more complex nature, rather than routinely answering basic enquiries.

 

Posted in Blog, News | Tagged , , , , , , , , , , , | Leave a comment

Latest Blog Post

0

How can the NHS improve its digital service delivery?

By Patrick Nash

Following the NHS’ critical report into its own digital service delivery, I suggest the ways in which it could improve services, while keeping costs down.   

An NHS commissioned report has found that investment in digital services could release funds of up to £3billion, while improving the standard of services offered to patients.

The Digital First report suggests that there is a compelling business case for an update of the online services offered by the NHS as:

-    92 per cent of the British population have a mobile phone

-    79 per cent of the British population are online

-    25 million people visit over 500 different websites offering advice on health and wellbeing.

The report proposes that by fully implementing ten initiatives – which I have scaled down to five bite-sized suggestions – the NHS can enhance their service delivery, while saving a considerable sum of money that could be invested elsewhere to plug the reported £20billion service gap.

Online

Visitors to the NHS’ website can already self-assess minor ailments using the Symptom Checker service. However there is currently no ‘webchat’ facility and patients cannot book appointments with their GP online or log on to collect test results – all of which could be implemented fairly simply.

Using webchat, an advisor can manage multiple enquiries at once via an instant messenger type system. This approach is used in some areas of healthcare – for instance NHS Direct provides a webchat facility for a part of its online assessment service – but it could be used far widely.

Mobile

For smartphone users, apps could be developed to help patients identify symptoms and access personal medical records – although variations would be necessary due to the differences in specifications of phone models.

For all other users, simply automated texts could be sent out to confirm a patient’s appointment and to remind them shortly before an appointment. This could help to avoid ‘did not attends’, an issue that costs the NHS huge sums of money every year.

Partner syndication

This would involve placing NHS content on digital channels outside the NHS central hub and allowing people to access services wherever they choose, rather than just where they want to provide them. This benefits users by extending reach and providing them with high value contact with an organisation that is able to support them on their query.

Telephone

The telephone is still the most popular method of communication in the UK, with a landline for one in every two people in the country. However, after face- to-face contact, phone-based services can be some of the most expensive and time-consuming channels for support.

Yet, with 30 per cent of over 65 year olds without a mobile phone, and with older people representing a large portion of the NHS’ patients, traditional methods of service delivery must still be acknowledged.

Therefore, with services such as Interactive Voice Response (IVR), callers can be directed to the correct department without the need for operator action. IVR presents a caller with a menu of options, responding either to voice commands or button presses.

Social media

Social media, such as Facebook and Twitter, is rapidly becoming one of the main ways that people communicate, with two fifths of people’s time on a computer spent doing just that.

One in three people are now using social networking sites for health-related issues, however they are opting to obtain medical information from community or patient sites instead of those set up by healthcare organisations. Over 70 per cent of people want more assistance from the healthcare providers via social media, a demand that could be addressed fairly simply.

Next Steps

By putting these digital initiatives into place the NHS could save billions of pounds by focussing its operatives on those who need help most. It could reduce the money lost on people failing to attend their appointments with cheap reminder messages, and allow more people to self-prescribe minor aliments with assistance online – saving GPs’ time to focus on those more in need.

Having assisted a number of public sector organisations in their digital service delivery – such as Sussex Police and the NHS Plus’ Health for Work – we know there are a number of benefits to investing in your online service delivery such as reduced overall costs, and increased user-satisfaction.

However, these improvements must be seen in the context of a wider service delivery that still boasts first-class service overall.

Posted in Blog, News | Tagged , , , , , , , , , | Leave a comment

Connect with us

Our Tweets

  1. Connect AssistConnect Assist said: insight via @GdnVoluntary how #welfarereforms could effect your #charity http://t.co/TPrKgXyg4FThis happened 2 days ago
  2. Connect AssistConnect Assist said: RT @CakeComms: Lovely bit of @financialtimes coverage for client @pnashconnect & @connectassist this morning. Great start to a busy Thursd…This happened 2 days ago
  3. Patrick NashPatrick Nash said: @CakeComms can you send the link?This happened 2 days ago
  4. Connect AssistConnect Assist said: @WelshBizShow Preparation is well underway here @connectassist! Looking forward to setting up and meeting lots of new businesses.This happened 2 days ago
  5. Connect AssistConnect Assist said: RT @IG_Advisors: 55% of #charities had increased trading or #socent activity since the start of the downturn. Via @GdnVoluntary http://t.coThis happened 4 days ago